NorthSort / PDF to Excel
PDF to Excel, with every total checked against the PDFs
Invoices, statements and reports locked in PDFs become one clean, usable Excel file. Every line item is there, and the totals are checked against the PDFs so nothing goes missing.
AI-assisted, human-verified. Fixed price from US$75.
PDF to Excel
44 pages of PDF invoices in.383 checked rows of Excel out.
Delivered as one Excel file: every invoice, every line item, a totals check, and a short list of questions.
- quillhaven-invoices_2026-q3.pdfits own layoutunits and tax codesamounts as 472.00
- brumont-factures_2026-t3.pdfanother column ordera discount columnamounts as 696,00 $
| Document No | Item Code | Description | Qty | Unit Price | Disc % | Amount |
|---|---|---|---|---|---|---|
| QF-104512 | 10240 | Butter, unsalted, 454 g, case of 20 | 4 | 118.00 | 472.00 | |
| QF-104512 | 11020 | Flour, all-purpose, unbleached, 20 kg bag | 3 | 21.85 | 65.55 | |
| EB-26-00318 | EB-B5031 | Boîte à sandwich avec fenêtre compostable, caisse de 400 | 5 | 139.20 | 696.00 | |
| EB-26-00318 | EB-M3001 | Manchon isolant kraft, caisse de 1200 | 15 | 54.30 | 10 | 733.05 |
Sample project, made-up data. See what was delivered and how it was checked.
What you get
- One Excel file, with every document on one tab and every line item on another.
- A totals check that matches each document to its PDF, to the cent.
- Different layouts and number formats combined into one.
- A list of the problems in your documents, such as totals that do not add up or a number used twice. We do not quietly correct them.
- A change log, and a short list of questions where the PDFs are unclear.
We do not correct your suppliers' errors
If an invoice does not add up, you need to know about it, and we should not hide it. We copy what the PDF says, flag the line and tell you. In our sample project, this caught two invoices that do not add up and one invoice number that was used twice.
Bank details that are part of your documents, such as statements and invoices, are fine to send. We keep them confidential, like the rest of your data.
Fixed prices for PDF to Excel
Choose a tier by the number of pages. Send a sample and we will confirm the tier.
| Tier | Fixed price | What it covers | Delivery |
|---|---|---|---|
| Starter | US$75 | Up to 10 pages, totals checked against the PDFs. | 2 days |
| Standard | US$150 | Up to 50 pages, totals checked against the PDFs. | 3 days |
| Advanced | US$300 | Up to 200 pages, totals checked against the PDFs. | 4 days |
Prices are in US dollars. Tax is added where it applies in your region, and your quote shows it. Your quote states the delivery date. For more than 200 pages, we quote a price based on the work involved.
Questions about PDF to Excel
My PDFs come in different layouts. Is that a problem?
No. Our PDF sample project has invoices from two suppliers in two layouts. One supplier writes in French and English, and the two write numbers and dates differently. Everything ends up in one layout, with every total checked against its PDF.
What if my PDFs are scans?
Send a sample first. We will look at it and tell you what we can do before we give you a price.
What happens when my data is unclear?
We do not guess. When something in your data could mean two different things, we keep what your file says and send you a short list of questions. The price includes one round of your answers: you answer our questions once, and we update the files at no extra charge.
Is there anything I should not send?
Yes. We do not take files with government ID numbers, full payment card numbers, health records or passwords. If your file has any of these, take them out first. Bank details that are part of your documents, such as statements and invoices, are fine. So are card numbers that show only the last four digits. We keep them confidential, like the rest of your data.
How fast is it?
Small cleanup jobs can be done in as little as 24 hours when our schedule allows. Standard delivery is 2 to 4 days for data jobs and 3 to 10 days for AI setup, depending on the tier. Your quote states the delivery date before any work starts.
My job is bigger than the top tier. Can you still do it?
Often, yes. For a job bigger than the top tier, we quote a price based on the work involved. Send us the details. We will reply with a fixed price, or tell you plainly if the job is not a fit for us.
Have a stack of PDFs like this?
Send a sample of your files. You get a fixed price and a delivery date before any work starts.